How to Get the Most Out of a Board Meeting

A board meeting is a key element in the decision-making procedure for a business. The purpose is to ensure that the management of an organisation is conducted in a transparent and efficient way. This means implementing best practices in productivity and strategic decision making.

In a board meeting, one of the first actions you should take is to create the structure of your board. This includes committees as well as governance policies. This provides an ideal foundation for the future and allows board members to take the best decisions from the start.

Reviewing the performance metrics like sales, marketing traffic, and market share is an important aspect to be discussed at the board meeting to determine if the goals have been met. Board members also have the opportunity to brainstorm ways to get around roadblocks.

Being distracted by discussions on new topics can take up the time of the board meeting and distract from important agenda items. This can be avoided by creating an “parking area” at the end of the agenda where any unrelated topics can be put aside to be discussed at a later time.

A few organizations begin their board meetings with a positive tale to avoid boring meetings. This is an excellent way to focus the attendees and boost participation levels. Other ways to start the meeting with a short poll or by acknowledging the achievements of a colleague before beginning the discussion. Also, using the right video conference management software can help keep the meetings on track, and energized. With the right software, moderators can mute and unmute remote cameras and microphones, drop participants from the call or assign board meeting speakers, etc.